APS 34th Annual Scientific Meeting

May 13–16, 2015
Palm Springs Convention Center
Palm Springs, CA

General Information | Important Dates | Guidelines | Submit Abstract

The Scientific Program Committee invites the submission of poster abstracts for the 34th Annual Scientific Meeting, May 13-16, 2015 in Palm Springs, CA.

General Information

Abstracts are limited to 300 words and images are NOT allowed.
Authors should not denote specific categories such as “Introduction,” “Methods,” and “Conclusion” (etc.) in the body of the abstract. The abstract should appear in one fluid paragraph.
If you must cite a reference, please do so at the end of your abstract using the following format: author name, publication name, and year of publication, e.g., (Smith, J Pain, 2002).
If the author(s) received any funding/industry support for the research presented in the abstract, or will receive support for the preparation of poster materials, a clear acknowledgment of support should be included at the end of the abstract, e.g., Supported by a grant from ABC Pharmaceuticals.

All accepted abstracts will be published in The Journal of Pain, the official journal of the American Pain Society. The journal supplement will be distributed to program attendees at the annual scientific meeting. Please check your submission carefully before clicking the “Submit to Program Officials” button in the submission system. APS will not allow any changes to the abstract once the system closes on Friday November 21. Abstracts will be printed in The Journal of Pain as they appear at the time of submission.

Important Dates

Submission

The submittal system will remain open from Friday, August 15 to Friday, November 21. The system will close at 11:59 pm Pacific Time on November 21 and additional submissions will not be accepted.

Notification

Primary authors will be notified in late December 2014/early January regarding selection of their abstracts. The Scientific Program Committee has decided not to include oral paper presentations on the program for the Palm Springs meeting. Only poster abstracts will be accepted via this system for the 2015 meeting.

Important Information about Submission and Issues Related to Copyright

Poster abstracts previously presented or published may not be submitted to APS without modification. Data must be updated or expanded, resulting in a new abstract. This includes abstracts presented at the Society for Neuroscience meeting.

Authors should not submit an abstract to multiple publishers. The abstract submitted to APS should not be submitted to any other organization.

The primary author will be asked to sign an Abstract Submission Agreement which confirms that the primary author agrees to grant APS unrestricted, irrevocable permission to publish the abstract in printed material and in an online searchable database.

APS expects that the primary author will present original data at the meeting if the abstract is accepted for inclusion in the APS proceedings. APS reserves the right to withdraw the abstract if it is published or presented elsewhere prior to the APS meeting. The primary author retains the abstract’s copyright, and anyone who contacts APS wishing to use the abstract after the APS meeting will be instructed to contact the primary author for permission.

Meeting Registration Guidelines for Presenters

Posters will be presented on Wednesday, Thursday, and Friday, May 13-15. Posters will not be ‘turned’ as in prior years; ALL posters will remain on display for the duration of the poster and exhibit hours.
Poster presenters will set-up their posters on Wednesday, May 13 between 2-4:15 pm.
Tear-down for all posters will be on Friday, May 15 at 10:30 am.
Please plan travel arrangements accordingly.

Author-attended poster sessions will occur on Thursday and Friday. Presentation times will be assigned at the time the abstract is accepted; authors cannot request a specific presentation date/time. Prior to submission of the abstract, at least one author must agree to attend the APS meeting and to participate as the poster presenter. The designated presenter must be named as the primary author or as a co-author on the abstract/study. APS will not waive the registration fee for presenters. Presenters are responsible for all personal expenses (e.g., travel, hotel) for the day they present and for conference registration fees. Presenters must register for at least the day they present. Presenters are encouraged to register for the meeting and to reserve hotel accommodations as early as possible to ensure that space is available.

Policy on Commercial Support

Presentations must avoid commercialism and should conform to accreditation standards for commercial support. Presentations that constitute promotion and advertising will not be accepted, including pervasive or inappropriate use of logos. No company product information may be displayed or disseminated in conjunction with the presentation. If the author(s) received any funding for this research, a clear acknowledgment of support should be included in the abstract, e.g., Supported by a grant from ABC Pharmaceuticals.

APS 2015 Poster Themes

It is essential that each author select a theme (topic) for the abstract being submitted. This information is used for the appropriate grouping of posters at the annual meeting as well as for indexing purposes and publication in The Journal of Pain.

Selection Criteria

Poster submissions will be reviewed and rated by members of the Scientific Program Committee who have expertise in the research or clinical area to which the submission belongs. Each submission will be reviewed for its scientific or clinical importance, ethical practice, and study design.

Late-Breaking Abstracts

APS does not accept late-breaking abstracts. All submissions must be received by the Friday, November 21 deadline.

Young Investigator Travel Support

APS is planning to offer Young Investigator travel support for the 2015 meeting. A limited number of funding awards may be available to individuals who will be presenting poster abstracts at the meeting, May 13-16, 2015 in Palm Springs, CA.

Applicants may be from any research training background (basic or clinical science, psychology, medicine, or biostatistics) and may be at any level in training, including students, residents, predoctoral trainees, postdoctoral fellows, or those who have completed their postdoctoral training within the last 3 years.
All applicants must be APS members and must have an abstract accepted for presentation.
Applications from nonmembers will not be considered.

The Young Investigator Travel Award application will be available on the APS website beginning Tuesday, January 6. To apply for funding, visit the APS site and complete the online application. Note that an applicant’s abstract must be accepted for presentation before he/she is eligible to submit an application for Young Investigator travel support. The listing of accepted abstracts, by primary author, will be available on the APS site in late December.

Please check the abstract acceptance list before applying for a Young Investigator award. Applications must be completed online by February 10, 2015. If you have difficulty completing the application, contact APS at 847.375.4715. Applications will be reviewed by the APS Scientific Program Committee, and stipends will be awarded in late February 2015. Notifications will be sent to applicants in March. Those applicants selected for the 2015 meeting will receive their travel grants at the Annual Meeting.

Notification of Acceptance or Rejection of Submissions

An alphabetical list of primary authors’ names will be posted on the APS website in late December. This will be an author’s first opportunity to learn whether an abstract was accepted or rejected for presentation. Primary authors on poster submissions will be notified in late December/early January 2015 (by email) of their abstract’s acceptance or rejection. Hard copy letters will not be sent in the mail this year; the email will be the only confirmation sent to primary authors.

Submit Abstract

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Submit Your Abstract

Click Submit Abstract on the left. You must log-in with your APS Username and Password. After you have logged in, you will be able to submit an abstract.

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Don’t have an APS Username and Password?

You will need to create a user profile with APS before beginning your submission. Once you have your APS username and password, return to this page and click “submit proposal” on the left. You will need to enter your login information.

Please contact APS if you need assistance with your submission, 847.375.4715. Our staff is available to assist you Monday–Friday from 8 am–6 pm Central time.