2014 Call for Poster Abstracts

American Pain Society's 33rd Annual Scientific Meeting
April 30—May 3, 2014
Tampa Convention Center
Tampa, Florida

The Call for Poster Abstracts is now closed. APS would like to thank the more than 500 submitters who visited the system and submitted abstracts. All completed abstracts will be reviewed by the Scientific Program Committee, and primary authors will be notified of their abstract’s status in late December/early January.

General Information | Important Dates | Guidelines

General Information Regarding Poster Abstracts

The APS 2014 Scientific Program Committee invites the submissions of abstracts for poster presentation at the 33rd Annual Scientific Meeting in Tampa.

Important Information about Submission and Issues Related to Copyright

Poster abstracts previously presented or published may not be submitted to APS without modification. Data must be updated or expanded, resulting in a new abstract. This includes abstracts presented at the Society for Neuroscience meeting.

The primary author will be asked to sign an Abstract Submission Agreement which confirms that the primary author agrees to grant APS unrestricted, irrevocable permission to publish the abstract in printed material and in an online searchable database.

APS expects that the primary author will present original data at the meeting if the abstract is accepted for inclusion in the APS proceedings. APS reserves the right to withdraw the abstract if it is published or presented elsewhere prior to the APS meeting. The primary author retains the abstract’s copyright, and anyone who contacts APS wishing to use the abstract after the APS meeting will be instructed to contact the primary author for permission.

General Information

• Abstracts are limited to 300 words and images are NOT allowed.
• Authors should not denote specific categories such as "Introduction," "Methods," and "Conclusion" (etc.) in the body of the abstract. The abstract should appear in one fluid paragraph.
• If you must cite a reference, please do so at the end of your abstract using the following format: author name, publication name, and year of publication, e.g., (Smith, J Pain, 2002).
• If the author(s) received any funding/industry support for the research presented in the abstract, or will receive support for the preparation of poster materials, a clear acknowledgment of support should be included at the end of the abstract, e.g., Supported by a grant from ABC Pharmaceuticals.
• All accepted abstracts will be published in The Journal of Pain, the official journal of the American Pain Society. The journal supplement will be distributed to program attendees at the annual scientific meeting. Please check your submission carefully before clicking the "Submit to Program Officials" button in the submission system. APS will not allow any changes to the abstract once the system closes on November 15. Abstracts will be printed in The Journal of Pain as they appear at the time of submission.

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Important Dates

Submission

The submittal system is now closed and additional submissions will not be accepted.

Notification of Acceptance or Rejection of Submissions

Primary authors will be notified in late December 2013/early January of 2014 regarding selection of their abstracts. The Scientific Program Committee has decided not to include oral paper presentations on the program for the Tampa meeting. Only poster abstracts will be accepted via this system for the 2014 meeting.

An alphabetical list of primary authors' names will be posted on the APS website in late December. This will be an author's first opportunity to learn whether an abstract was accepted or rejected for presentation, and in what format.

Primary authors on poster submissions will be notified in late December/early January, 2014 (by mail) of their abstract’s acceptance or rejection.

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Meeting Registration Guidelines for Presenters

Posters will be presented on Thursday, May 1 or Friday, May 2, 2014.

Note that presenters scheduled for the Thursday author-attended poster session should plan to arrive in Tampa on Wednesday, April 30, as poster set-up for Thursday will occur on Wednesday between 2-4:15 pm. Presentation times will be assigned at the time the abstract is accepted; authors cannot request a specific presentation date/time. Prior to submission of the abstract, at least one author must agree to attend the APS meeting and to participate as the poster presenter. The designated presenter must be named as the primary author or as a co-author on the abstract/study.

APS will not waive the registration fee for presenters. Presenters are responsible for all personal expenses (e.g., travel, hotel) for the day they present and for conference registration fees. Presenters must register for at least the day they present. Presenters are encouraged to register for the meeting and to reserve hotel accommodations as early as possible to ensure that space is available.

Policy on Commercial Support

Presentations must avoid commercialism and should conform to accreditation standards for commercial support. Presentations that constitute promotion and advertising will not be accepted, including pervasive or inappropriate use of logos. No company product information may be displayed or disseminated in conjunction with the presentation. If the author(s) received any funding for this research, a clear acknowledgment of support should be included in the abstract, e.g., Supported by a grant from ABC Pharmaceuticals.

APS 2014 Poster Themes

It is essential that each author select a theme (topic) for the abstract being submitted. This information is used for the appropriate grouping of posters at the annual meeting as well as for indexing purposes and publication in The Journal of Pain.

Selection Criteria

Poster submissions will be reviewed and rated by members of the Scientific Program Committee who have expertise in the research or clinical area to which the submission belongs. Each submission will be reviewed for its scientific or clinical importance, ethical practice, and study design.

Late-Breaking Abstracts

APS does not accept late-breaking abstracts. All submissions must be received by the November 15 deadline.

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Young Investigator Travel Support

APS is planning to offer Young Investigator travel support for the 2014 meeting. A limited number of funding awards may be available to individuals who will be presenting poster abstracts at the meeting, April 30-May 3, 2014, in Tampa, FL. Applicants may be from any research training background (basic or clinical science, psychology, medicine, or biostatistics) and may be at any level in training, including students, residents, predoctoral trainees, postdoctoral fellows, or those who have completed their postdoctoral training within the last 3 years. All applicants must be APS members and must have an abstract accepted for presentation. Applications from nonmembers will not be considered.

The Young Investigator Travel Award application will be available on the APS website beginning January 6, 2014. To apply for funding, visit the APS site and complete the online application. Note that an applicant's abstract must be accepted for presentation before he/she is eligible to submit an application for Young Investigator travel support. The listing of accepted abstracts, by primary author, will be available on the APS website in late December. Please check the abstract acceptance list before applying for a Young Investigator Award. Applications must be completed online by February 10, 2014. If you have difficulty completing the application, contact APS at 847.375.4715. Applications will be reviewed by the APS Scientific Program Committee, and stipends will be awarded in late February 2014. Notifications will be sent to applicants in March. Those applicants selected for the 2014 meeting will receive their travel grants at the Annual Meeting.

Please contact APS if you need assistance with your submission, 847.375.4715. Our staff is available to assist you Monday–Friday from 8 am–6 pm CST.